HR Update: Our Transition from Payworks to ADP

Apr 5

2 min read

As part of our ongoing commitment to improving our systems and supporting our people, we are moving from Payworks to ADP Workforce Now (WFN). This is more than a system change, it is a step forward in how we manage payroll, employee information, and HR services across Glooscap First Nation and Glooscap Ventures.

Why We Are Making This Change

We are transitioning to ADP to:

Improve accuracy and efficiency in payroll processing
Provide better access to your personal and employment information
Strengthen reporting and decision-making
Support our growing organization with a more scalable system

This change is part of our broader digital transformation journey.

👥 What This Means for You

For Employees:

You will have greater visibility and access to your information
You will be able to review and manage certain details through self-service
Pay statements and records will be more accessible and streamlined

For Managers:

Improved tools to support team activities and approvals
More efficient processes for time, leave, and employee updates
Better access to reporting and workforce insights

🧭 Understanding Change (ADKAR in Simple Terms)

We are using the ADKAR model to guide this transition:

Awareness: Understanding why this change is happening
Desire: Supporting and engaging in the change
Knowledge: Learning how to use the new system
Ability: Applying what you’ve learned
Reinforcement: Ensuring the change is sustained over time

🔁 What Is Changing vs What Is Not

✔ What Is Changing:

The system used for payroll and HR information
How you access your pay and employment records
Introduction of a more enhanced self-service tools

❗ What Is Not Changing:

Your pay, salary, or benefits
Your employment status or reporting structure
HR policies and approval processes

🔐 Your Information & Privacy

Your personal information will be securely handled and migrated into ADP in line with strict data protection standards. Protecting your information remains a priority.

📊 What to Expect Next

We are entering Phase 2: Employee & Data Management, which includes:

Employee data being securely migrated into ADP
Setup of employee profiles and records
Introduction of Document Cloud and self-service features
Preparation for enhanced HR and payroll functionality

❓ Common Questions

Will my pay be affected?

No. Your pay structure remains the same. This change improves how it is processed.

Do I need to take action now?

Not at this stage. HR will provide clear instructions when input or action is required.

Will there be training?

Yes. Guidance and support will be provided to ensure everyone is comfortable using the system.

Who do I contact if I have questions?

Please reach out to the HR team at any time hr@glooscapfirstnation.com.

HR will continue to provide clear updates as we progress. Your cooperation and attention to communications will be important to ensure a smooth transition for everyone.